Online faxing is slowly replacing the traditional technology that it came from. By avoiding common errors in the old technology such as frequent technical malfunction, the need for a large space, and the lengthier time for doing paperwork, online faxing has become a necessity for most offices.
Online faxing has a lot of benefits in the office place. This includes the following:
- More convenience for its users – Because it can be accessed by both computer and through mobile devices (some do not offer this, though), the process of sending and receiving faxes are done faster. Aside from this, some services can even use the camera of your phone to create faxes.
- It is less expensive – Given that there is no need to buy a machine, replacing papers, and for constantly refill ink for printing, online faxing makes you save more. There are also fewer errors and technical malfunctions related to online faxing.
The best online fax service can be determined through the following factors: pricing, features, and interface. Our choice for this is RingCentral Fax.
The interface is one of the most important parts of an online service. Given the little difference and functionality uniqueness of each brand, one of the easiest things to improve on is this. RingCentral Fax is easy to navigate around and is intuitive in terms of using. RingCentral Fax promotes the use of its web communication service which is convenient for those using the latter. It may be a nuisance for those that do not use it, though.
In terms of features, RingCentral Fax is filled with helpful and innovative ones. Upon instalment, businesses will be glad to know that they can use their existing fax numbers. This makes it easier to transition to their service. You can also use vanity numbers and assign a toll-free one. You can also more fax numbers to the plan of your choice.
A good feature of RingCentral fax is its integration to both smartphones and computers. This makes it easier to access and send faxes even while out of the office. The faxes that you receive can be redirected to your e-mail. Notifications will also be sent whenever you receive one. There are 40 available file formats for your faxes which makes it easier to access a wide variety of files. You can also choose to use web storage services such as Dropbox, Google Drive, OneDrive, and Evernote. This is a good feature for offices that are already using cloud-based storage.
RingCentral’s pricing is competitive and affordable. Their first plan is priced at $12.99. This gives you 750 pages per month billed annually. Priced at $14.99 if availed monthly, it is advised to pursue a yearly plan if you plan to use their service for a long time. Additional pages have additional prices too. They also offer a 30-day free trial for those who may want to test it first before pursuing an annual plan.