Faxing used to require a bulky and rather expensive machine. But just like with phone calls and text messages, the internet managed to revolutionize archaic technology and bring it to the digital age.
Digital fax services turned fax into something that was much more convenient, flexible, and more importantly, affordable. With these services, you don't even need a fax machine to sends faxes. Now, you could send and receive important documents on the go.
As more company shows up every year, more unique features begin to be introduced to the customers that go beyond simply sending and receiving faxes. From email to fax, adding a digital signature, custom area codes and local numbers, and other quirky features to support your business activities.
There are several key features that you should look for in a fax service before you decide to join their subscription program. One of the most important things is the ability to send and receive faxes to your mobile devices. We do all the hard work and find the best online fax service for you with our in depth analysis of all the top service providers for 2021.
Other great features to have in terms of flexibility and accessibility are the integration with cloud storage and the ability to archive documents. Both of these features and the mobile app make sure that you could always have access to your documents no matter where you are.
The next ones are secure transmission and the availability of local and toll-free numbers. After all, the security and reputation that you got from a dedicated local number is an important aspect of your business.
Last but not least is the price. What you need to see is a delicate balance between price and features. You need to find a service that offers the features that suit your particular needs and have a reasonable price attached to it.
Ringcentral is mainly an online call and text solutions company, but in recent years, they add fax and video call features to expand the capabilities of their communication solution. As a digital fax service, Ringcentral has the edge over its competition through the high number of monthly pages, secured transmission, and excellent integration with the rest of their communication services. RingCentral charges you $17.99 for its base plan. While that particular plan only gives you the basic online fax features, you'd get 1500 pages of inbound and outbound faxes with it. For that price range, that is one of the highest numbers of pages in the industry.
FaxPlus is one of the most popular choices on this list. Boasting over a million users, FaxPlus is well-known in the industry for its availability in a wide range of platforms, rich features, and affordable price. For its base plan, you'd get 100 pages of inbound and outbound faxes and it would only cost you $4.99 per month. The price went up from there and so did the number of pages. Their highest plan would give you 3000 pages for $49.99 per month. What makes FaxPlus even better is the existence of a free plan. Sure, you only get 10 pages per month, but it's free. Among everything else on this list, FaxPlus definitely offers the best bang for your buck.
When faxing certain kinds of documents, such as medical or legal records, the recipient institutions would demand a fax that was sent through a highly secured transmission. And that's where SRFax outshines its competition. Their faxing service is fully compliant with US HIPPA laws and Canadian PHI guidelines. They also have very robust archive features that allowed you to automatically download inbound faxes to your computer and there's also a feature to delete fax once it was sent to further ensure its security. And all of those features only cost you $7.95 per month for its base plan.
For those of you who own a small business, MetroFax is the best solution for you. Not only you could port your existing number for free, send and received faxes to/from 170+ countries, but also because MetroFax has important benefits for a small business, which is a robust mobile app and affordable pricing plans. As a small business owner, you might need to be on the move for most of your working time, so a robust mobile app that allowed you to send and received faxes on the go is a must. As for the price, MetroFax has three kinds of plans with the price ranging from $9.95 to $35.95 per month and the number of pages from 500 to 2500 pages per month. That is a very generous offer for that kind of price.
eFax is also another popular online fax service on this list. Not only that they have advanced features like digital signature, large file sharing, unlimited storage, etc, but they also have an award-winning customer service that ready to help you with any problems that you may have 24/7 all year long. But all of those fancy features also comes with a premium cost. For its basic plan, you'd have to pay $16.95 per month but you'd only get 150 pages of inbound and outbound faxes. That is quite a steep price for that amount of pages.
HelloFax is an all-around great option for your online faxing needs. With rich features such as fax to email, digital signature, number porting, pick your own area codes, and other features that definitely useful for you no matter the size of your business. They also offer affordable pricing plans ranging from a free plan with five pages of faxes per month to $39.99 for 1000 pages per month. The combination of a wide range of features and affordable price makes it perfect for those who want to start the transition from conventional faxing to digital one.
Though mFax has pretty much the same basic capabilities as other online fax services on this list. The unique things that mFax brought to the table are its sleek and modern user interface and the multi-user capability. mFax certainly has the best looking online fax client on this list and they manage to design it in such a way so that the user could easily navigate through all of its functions. As for the multi-users feature, it only available from the second through the fourth plans, with the second plan cost $20 per month for five users and 500 inbound and outbound pages.
MyFax. While most of the online fax services on this list focus more on business both big and small, MyFax decided to go through a different route and focus on individuals. The crown feature is the fax to email capabilities where you can receive faxes that were sent through a physical fax machine to the inbox of your preferred personal email client. Its base plan, the "Home Office", costs $10 per month and you get 100 inbound pages and 200 outbound pages. With those numbers, you could certainly use it for a small business as well. But because MyFax is geared more towards personal use, you'd be better of using other business-oriented services on this list.
Amongst other companies in this list, Faxbetter is one of the most basic online fax services here. They only offer the most basic features that you need for online fax service, the design of the user interface is quite outdated, and the security leaves a lot to be desired. But on the plus side, it's inexpensive. If all you need is simply to fax some documents, then there's almost no other company that could beat the price that Faxbetter gives you. They have two kinds of plans, free and paid. With the free plan, you get 50 pages worth of faxes and storage for up to 1000 documents. The paid plan starts from $5.95 per month with 500 pages per month and unlimited storage for your documents. There's also an option to add more pages for $0.06 per page.
Biscom 123 offers you the most basic online faxing capabilities, even more so than Faxbetter. Its main feature is sending and receiving faxes through email. If you want to fax a document, all you need to do is attach the file to your preferred email client, and the subject would be the cover page for the fax, while the texts in the body would be the note. Then, send the mail using the following format as the address, "[email protected]". It's that simple. But that's about all it could do, there are no fancy features here. With the base price of $7.99 per month, you get 30 pages worth of faxes. Biscom 123 is certainly one of the most straightforward online fax service for your straightforward needs.