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Online fax services in 2019 – Which is the best option to consider?

Matt Avatar By: Matt | Last updated June 2, 2020

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Faxing has improved continuously since it was invented, more than 170 years ago. Everything started from a rudimental electric printing telegraph and it’s since evolved into a complex, affordable and user-friendly digital technology.

The traditional faxing we all know became popular in the 1980s, when the first compact fax machines were invented by the Japanese. But traditional faxing still relies on bulky and moody fax machines, that require constant maintenance. It is also costly because it relies on telephony to work.

That’s why internet faxing is seen as a major breakthrough and has revolutionized the entire concept of faxing. Internet faxing is also referred to as digital faxing, online faxing, e-faxing, virtual faxing and more. Online faxing has managed to bring a lot of improvements and benefits:

  • It is more affordable and helps you save a lot of money; it doesn’t come with huge phone bills, it doesn’t need special hardware and it also helps you save money you would otherwise spend on consumables such as paper, toner and ink and so on; internet faxing doesn’t even need a fax machine in order to work, all you need is a computer, internet access and to sign up for an online fax service
  • Online faxing is much more flexible and doesn’t require you to be in certain locations where there are fax machines, every time you want to send a fax
  • Online faxing is more environmentally-friendly because it is a paperless technology
  • It is more user-friendly to send a fax through the internet than with traditional fax machines; the process is very similar to sending an e-mail
  • Online faxing is quicker than traditional faxing
  • Online faxing helps you save space in your office, space that would otherwise be occupied by heavy, bulky fax machines, folders of papers and so on

Which is the best free online fax service you can try in 2019?

One of the best online fax services you can try for free is GotFreeFax. Unlike other free services, this one doesn’t include ads, doesn’t ‘brand’ all your fax pages and lets you fax 2 documents per day, with a limit of max. 3 pages per document. This service supports doc files, pdf and jpg.

Other free options to consider are FaxZero and HelloFax.

Which is the best paid online fax service to consider in 2019?

When it comes to paid internet fax services, one of the most popular and renowned services you can find in the United States is RingCentral.

RingCentral offers both VoIP services and online fax services.

What kind of plans does RingCentral offer?

This company offers 4 plans when it comes to its online fax services. RingCentral operates in 49 states and the district of Columbia.

The limit of pages per fax is 200 and 20MB and there’s no limit when it comes to the number of recipients you want to send the fax to.

The most affordable one is FAX 750. It is priced at $12.99 per month and it includes 750 pages per month and web support.

FAX 1500 is priced at $17.99/month and includes 1500 pages per month and also comes with phone support.

FAX 2500 is $49.99/month and includes 2500 pages per month.

FAX UNLIMITED is their most expensive plan and it will cost you from $39.99 per month. However, you have to contact RingCentral’s sales team to get a customized offer. There is no limit in the number of pages you can send and this plan is the only one that includes 2 shared fax numbers instead of just 1, as it is the case with the rest of the plans.

There are also add-ons available as follows: additional fax-numbers for $4.99/month and additional 800 and vanity numbers, for a $30 fee (one-time charge).

All the plans offered by RingCentral come with a free 30-day trial.

What are the features you get with RingCentral?

Here are the most important features of RingCentral:

  • Cloud integration via Google Drive, Microsoft Outlook, Box, Dropbox
  • Unlimited cloud storage for up to 200 messages
  • Several file formats supported: pdf, psd, rtf, xml text files, as well as jpg, jpeg, bmp, gif png, tif, tiff, pcx and tga graphic image files, html, wq1 and csv. You can also send Microsoft Office files via their MS Office app
  • Mobile apps
  • You can port your number
  • Phone alerts for income faxes