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How can you save money and time with an online fax service?

Kurtis Avatar By: Kurtis | Last updated May 8, 2020

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Faxing is still necessary in our society. There are a lot of instances in which we use it, for sending legal documents and so on. But internet has revolutionized most of our communication technologies, from oral to written ones and faxing has made no exception. If conventional fax machines were huge in the 80s, nowadays, most of them have been replaced by internet fax services.

What are the advantages of internet faxing?

Internet faxing is referred to in several other words, from online faxing, to e-faxing, digital faxing, cloud faxing, virtual faxing, web faxing and more. All these terms describe the same technology though: that of using the internet to send and receive faxes, instead of the bulky fax machines we all grew up with.

That comes with a lot of advantages. Online faxing is a very versatile and flexible technology, because it allows you to send faxes between computers, laptops or even smartphones and conventional fax machines as well. That means that you can use the internet to send a fax to someone who still uses a fax machine.

All reputable internet fax service providers offer cross-platform compatibility. Some of them have available apps for Windows PCs, Macs, iOS, and Android. This makes it possible for users to receive their faxes even while they are outside the office. You may also use your camera to create a fax which will be sent to different platforms.

Flexibility is another benefit to mention. With online faxing you can send faxes from anywhere in the world, no matter if you are in an office or not. All you need to have at your disposal is an internet connection.

User-friendliness is another great benefit of online faxing. Conventional fax machines can be moody every now and then. They sometimes stop working and you have to know how to tweak them. You also have to learn how to operate a fax machine. With internet faxing on the other hand, sending a fax is as easy (and very much the same) as sending an email. All you need to do is sign up for an online fax service and receive a fax number from your provider. Then you open your email and attach the document you want to fax to the email. Most services support all the common file formats, for both images and text, such as JPEG, BMP, PNG, DOCX, PDF, TXT, RTF and more. You type in the recipient’s fax number and click on “Send”.

So, as you can see, online faxing is less time-consuming than traditional faxing.

Online faxing helps you save money

One of the cool things about internet faxing is that it helps you cut down on your expenses related to your faxing needs. For instance, you don’t have to buy a fax machine in order to use an online fax service. As we’ve mentioned it already, you can use your computer or even mobile phone to send faxes over the internet.

With internet faxing you also save money on all the consumables, such as paper, ink and toner and so on, which have to be purchased constantly.

Another advantage of online faxing, especially for those who use faxes for their business needs, is that it saves you space in the office. Fax machines are bulky, they take up a lot of space in offices, as do the folders with all the documents. With online faxing, all your faxes will be stored in the cloud.

And, if you care about the environment, here’s another reason for you to switch to internet faxing: it is less harmful for nature. Traditional faxing relies on paper, whereas internet faxing is a paperless technology, meaning fewer trees will be sacrificed for paper needs.

In conclusion, online faxing is more cost and time effective, more user and environmentally-friendly and much more versatile and flexible than traditional faxing. 

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