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What are the benefits and advantages of using online faxing?

Cristina Avatar By: Cristina | Last updated May 8, 2020

online fax services benefits fax over the internet written in red binary code 0 and 1 in the background

Online faxing is the online equivalent of the old office staple. Instead of having to purchase a big fax machine, pay for maintenance, and be stationary, online faxing makes it available to fax whenever and wherever you need to.

How does it work?

With online faxing, the faxes that are sent come in digital forms such as PDF or JPEG. This allows them to be transmitted online through a host application. These applications store all of these faxes for you to browse through and read whenever you will need it.

Depending on the service provider, you may or may not have a limit to the number of faxes you can send and receive. 

What are its advantages?

There are a lot of advantages of online faxing such as:

Convenience – With online faxing, you can create and receive faxes from your phone, laptop, PC, or tablet, if your provider has an application made for these gadgets. You can then create faxes by simply taking a picture of a document. You can also receive faxes if you have internet connection. Also, you will still be able to send and receive documents to and from those who are still using the traditional faxing set-up as online faxing services also uses faxing numbers for transactions.

Eco-friendly – With online faxing, you will not need to print out every fax that is sent to you. Through an app, you can view, edit, and resend the fax. You can even highlight and write comments on the documents. Some online faxing services also make it possible to put your signature to the faxes. In case the document is confidential, you will not be required to shred the paper afterwards as they can be viewed online.

Storage and data-keeping – Through an online faxing service, you can easily store documents without worrying about whether they will be damaged. Aside from this, you can also easily search through documents instead of having to manually do so with printed papers.

Scalability – Most online faxing service providers are friendly for both home and office businesses. This is because they offer different pricing packages that are tailored to different sizes of offices. Instead of having to buy fax machines once you upgrade your business, you can instead upgrade your plan. Often, the features included are consistent for all pricing plans no matter how expensive they are, which makes it friendlier for both big and small business.

Constantly updating – Because online faxing deals with computers and phones that are constantly updating, they are also making sure that they will be able to meet the growing demands of these technologies. They also make sure that the security they provide to your files is always up to date.

Security – One concern about online transactions is that they may be hacked. To prevent this, online faxing services use encryption systems that are secure and safe. They use OpenSSL and other similar encryption systems.

Easy to use – One of the priorities of online faxing services is user convenience. They are equipped to be used by offices as they create interfaces that are easy to navigate through. The features that their applications offer are easy to use and useful for the documents that you send and receive.

Faxing by email – With online faxing, you can instead use the email of the recipient or the sender for your faxes. This makes the whole process similar to using email which is very common for offices nowadays.

Easy to set up – Once you have decided to subscribe to an online faxing service, the whole process of installing it is easy. This is because you are not required to purchase any hardware. You will only be required to have an internet connection and a computer or a laptop. Aside from this, you can also connect it to your mobile phone or tablet for maximum user convenience.

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