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7 Ways You Can Manage a Remote Jobsite

Mitch Avatar By: Mitch | Last updated January 2, 2023

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As the demand for remote work increases, so does the need to manage a remote job site effectively. While managing an onsite team is challenging enough, managing a remote team can be even more difficult as there are many extra elements to consider.

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To ensure everyone has access to the right tools and resources, they need to stay productive and connected to ensure tasks are completed on time, which can quickly become overwhelming. But with the right strategies, you can successfully manage any remote job site. Here are seven ways you can make it happen.

1. Make Expectations Clear

Defining targets at the onset is essential for any progress from a remote jobsite. All employees should understand their roles and tasks and any deadlines or goals that need to be met. Establishing a timeline for project completion also helps ensure everyone's on the same page and working towards the same objectives.

As you develop targets, remember that it's essential to be realistic and encouraging. Even if team members are only sometimes able to meet the set expectations, understanding that you value their contributions will help motivate them to keep going.

Consider also setting expectations for communication and collaboration. This may include how often you plan to check in with each team member or when team meetings will occur. It not only helps keep everyone on the same page but also helps ensure that tasks are completed, and deadlines are met.

2. Know that Technology is Your Friend

Technology is a primary key to successful remote work and should be leveraged as much as possible. Not only can the right tools help keep everyone connected, but they can also help streamline workflow processes, track progress and automate tasks.

Ensure all your staff access the technology they need to complete their roles. In some cases, this may include working with third-party providers to ensure everyone can perform their duties from any location.

Job management software is a great way to keep track of tasks and can also be used for communication purposes. You can use it to share documents, assign tasks, or even check in with team members on their progress regularly. The team at OutOnSite explains that a good tool enables the best flow for collaboration with your remote team. Look also for user-friendly software, as this will make it easier for everyone to stay connected and on track. Consider investing in a tool that will enable you to manage different job elements remotely, like scheduling, invoicing, and tracking expenses.

3. Connect and Communicate Regularly

Regular communication is essential for managing a remote team, especially when sharing progress updates and receiving feedback on overall performance. While emails help send regular reminders, hosting virtual meetings helps keep everyone on the same page and allows for real-time collaboration.

Additionally, it's essential to hold each team member accountable by setting up individual check-ins or establishing clear performance metrics. This helps ensure expectations are being met and encourages open dialogue between team members.

For your communication to be effective, you must ensure everyone is engaged and understands the message being sent. Keep conversations on track by having an agenda for each meeting, providing detailed instructions and feedback when needed, and fostering a team environment where everyone's voice is heard.

4. Focus on Employee Wellbeing

Managing remote teams can often be stressful due to the need for in-person interaction. To help ease tensions, it's crucial to invest in the well-being of your staff. This can include anything from offering flexible working hours or vacation days, providing wellness resources, and setting up remote working spaces that are comfortable and conducive to productivity.

It's also helpful to encourage team bonding activities such as virtual happy hours or online game nights. Not only are these activities fun, but they also help build trust and create a sense of camaraderie among team members.

Finally, provide support for any issues that arise during the project. Even with all the technology and communication tools at your disposal, it's easy to forget that real people are behind the screen. Check in with your team regularly and provide assistance when needed.

5. Track the Team's Progress

Knowing that managing the progress of the remote team is vital to ensure that tasks are completed, and deadlines are met. Make sure you have an efficient system for tracking project milestones, such as job management software or a spreadsheet with clear goals and timelines.

It's essential for everyone on the team to be familiar with these metrics so they know what needs to be done and when. This also allows you to review each team member's progress, identify lagging areas, and adjust schedules accordingly if needed.

With the knowledge of the achievements, you can even reward your remote team for their hard work by providing bonuses or other incentives. This will motivate them to keep going and help boost their productivity.

6. Encourage Collaboration

Collaboration is essential for any successful project, so creating an environment that encourages its members to work together and share ideas is crucial. While many tools are available for online collaboration, ensuring everyone is comfortable with the software and understands how it works is vital.

Bring everyone together in virtual meetings or brainstorming sessions to discuss progress, clarify goals, and develop creative solutions when possible. This helps create a sense of unity among team members and encourages them to think of new and innovative ways to approach the project. 

7. Be Flexible

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When managing a remote jobsite, it's crucial to understand that things may only sometimes go according to plan. Whether it's a sudden change in schedules or unexpected complications, it's essential to be flexible and adjust accordingly.

Your team members may also have different workflows or methods of doing things, so feel free to accommodate their needs. This will help ensure that everyone is working together efficiently and productively.

Managing a remote jobsite can be difficult, but with the proper techniques and tools, it's possible to ensure a successful project. Open communication, employee well-being, progress tracking, collaboration, and flexibility are crucial aspects of managing a remote job site. With these strategies in place, you'll be able to ensure your team is working at its best and that the job is completed to the highest standard.